The idea is that a 30-minute meeting should be cut down to 25 minutes, the other 5 minutes should be spent disconnected. A 60-minute meeting should be cut down to 50 minutes with 10 minutes spent disconnected.
The 20/50 meeting rule suggests changing the default length to 20 minutes or 50 minutes whenever you can. At the very least that'll give you 10 minutes to reflect, recover, refresh before jumping into the next task.
A simple but powerful way to “give to your team is by making your hour meetings 50 minutes long! Think about the days where you have meetings all day long. If you had 10 minutes between each meeting, you'd have time to get up and move around, answer an email, prepare for the next meeting or have a moment to yourself.
It takes at least 30 minutes to focus on a single issue to get moving or make a decision, which is called “time fragmentation.” If you think about meeting distractions, answering the phone, or disruptive people in meetings — there are a lot of distractions in a day's work.
The Rule of 7 is simple: You shouldn't invite more than seven people in a meeting, ever. As soon as you begin implementing the Rule of 7, you'll be on the path to becoming a better manager who meets their objectives more easily.
Whether time in team meetings is time well spent or time wasted depends on the five Ps: purpose, planning, preparation, participation and P.S. A meeting needs to be the best way to use the hour or so it takes.
The idea is that out of your entire task list, completing 20% of those tasks will result in 80% of the impact you can create for that day. So in order to get the most impact done, identify which tasks have the most impact for your team and focus on those for the day.
If you want to start on time, implement the 25/55 rule. Every meeting should end at 25 past or 55 past the hour. This provides a five-minute buffer and gives you a much better chance of starting the meeting on time.
The framework is simple: before you make a decision, ask yourself three questions: 10 minutes from now, how will I feel about this decision? 10 months from now, how will I feel about this decision?
Follow the 40-20-40 rule
40% of your attention should be on meeting preparation, 20% on the meeting itself and 40% executing the takeaways from the meeting. 80% of the energy required to make meetings successful is needed before and after the meeting itself — a culture of back-to-back meetings just won't work.
Golden Rule #1: Run your meetings as you would have others run the meetings that you attend. This is the most fundamental Golden Rule of Meeting Management. Running an effective meeting--or being a good meeting participant--is all about being considerate of others.
Rule 4 mandated physical meetings to discuss and approve the matters related to the approval of the annual financial statements; the approval of the Board's report; the approval of the prospectus; the Audit Committee Meetings for consideration of financial statement including consolidated financial statement if any; ...
The 5 Second Rule (as it's used in meetings) is a facilitation technique where you ask a question then wait a full 5 seconds before moving on. Once you get to 4 seconds, the silence becomes a little uncomfortable.
Following the "Rule of 3s," keep this general guideline in mind: Management should aim to schedule no more than one minute of meeting time for every three minutes of work. In essence, no more than a quarter of a day should be spent in meetings.
Every minute counts in a 30-minute conversation and they know it. The session gets started more quickly, as the relationship is built on doing good work, not small talk. People are much more likely to come prepared. There's no time wasted on tangents and going-nowhere conversations.
Follow the 40 second rule. Mark Goulston, author of Just Listen, explains why some people tend to talk too much in meeting in this Harvard Business Review article How to Know If You Talk Too Much. He says that when someone talks more than 40 seconds, people begin to feel like they are hogging the floor.
Follow the 5/5/5 rule
To keep your audience from feeling overwhelmed, you should keep the text on each slide short and to the point. Some experts suggest using the 5/5/5 rule: no more than five words per line of text, five lines of text per slide, or five text-heavy slides in a row.
The 8% Rule states that you should dedicate 8% of the time in any work meeting to making personal connections. For example, you could talk about your pets, do a quick round of icebreaker questions or play team trivia.
The 10 and 5 rule is a simple guideline that is widely used in the hospitality industry. The rule dictates that when a staff member is 10 feet from a guest, the staff smiles and makes direct eye contact, and when they are within five feet, the staff verbally greets the guest.
The 25-minute meeting: Scarcity and clarity equals urgency. The beauty of 25-minute meetings is that they allow us to focus our effort in shorter, controlled periods of time which, in turn, leads to higher productivity and better results.
Organising an AGM
The AGM is chaired by the branch chair, or in their absence the vice-chair, or in the absence of both officers by a member of the branch committee. A quorum of 10 members from the hosting branch is needed to regulate the annual meeting.
The Pareto principle, also known as the 80/20 rule, is a theory maintaining that 80 percent of the output from a given situation or system is determined by 20 percent of the input. The principle doesn't stipulate that all situations will demonstrate that precise ratio – it refers to a typical distribution.
It is the method of calculating the frequency distribution and will be calculated successively by adding the percent with other frequencies. So, the formula will be =D6+C7. After sorting the values from largest to smallest, we calculate the cumulative percentage for each category.
Practical examples of the Pareto principle would be: 80 % of your sales come from 20 % of your clients. 80% of your profits comes from 20 % of your products or services. 80 % of decisions in a meeting are made in 20 % of the time.