Dear Mr./Mrs. [Your supervisor's last name], Please accept this as my formal resignation from XYZ company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained.
I regret to inform you that I will be leaving my role as [your role] at [company name] on [end date]. Due to personal reasons that prevent me from fulfilling the responsibilities of this role, I feel it is in the best interest that I resign. I appreciate the time I have spent here [optional: elaborate on your role].
Be polite in your resignation letter no matter your role, state why you're leaving, and be clear on who you're informing. Gratitude and support during your departure go a long way with employers, and the last thing you want to do is leave the company on a sour note — even if you're leaving for unpleasant reasons.
What to avoid in a resignation letter. If you had a negative experience, it might be tempting to cite your grievances in the resignation letter. But that's not the place for it. If you did experience discrimination or harassment, it's more appropriate to discuss it with HR in your exit interview.
I am writing to inform you that I will be resigning from my position as (Title) at (Company Name). My final day will be (two weeks from the date of letter above). I have thoroughly enjoyed working with (Company Name). However, I have decided to accept another opportunity.
Millions of people quit their jobs each month, and there are plenty of legitimate reasons for doing so.1 You may want to explain your reasons in your resignation letter, but you're not obligated to provide an explanation.
Though you may be quitting via video chat rather than in person, the way you quit should remain relatively the same, Seglin said. That means having a conversation with your boss, followed by submitting a letter of resignation either in person or via email.
If you plan to resign from your current position, it's important to end your employment positively by emailing a resignation letter . This message can allow you to express your gratitude to your current employer and show them you appreciated their support and guidance.
Tell close colleagues in person.
It's fine to email or message most people you've worked with. However, have a personal conversation with any co-workers you're close to. This is especially important if your departure is going to have a significant impact on their working life.
Tomorrow will be my last day at [company] before [optional—reason for leaving] and I wanted to extend my sincere thanks for your support and guidance during my time here. I have had a wonderful experience working with you over the past [timeline] and have experienced tremendous personal and professional growth.
Resign face-to-face
Always give face-to-face notice, then follow that up with a letter. Never quit a job over email, and it can be seen as incredibly disrespectful.
Inform your employer
Face-to-face is obviously best: set up a meeting where you can talk in private and think ahead about what you're going to say, and what questions your manager is likely to ask you. Have a letter prepared to formally give notice of your resignation once you've discussed it in person.
If you used your company email account for personal purposes, you should delete any personal emails, attachments, and photos unrelated to work to protect your privacy.
Most companies ask you to deliver your resignation letter to your direct supervisor. You may also write to a letter to someone else, such as a more senior manager or member of human resources. Your employee handbook may have information about whom to address when sending a resignation letter.
Sending your resignation via email without a conversation can be considered rude, so do it only as a last resort. If you suspect your employer may be upset by your decision to leave, it's important to take the right steps when resigning.
Quitting refers to an informal process where an employee leaves a company, normally in an abrupt manner. Resigning is a more formal process that might involve interactions with HR, like an exit interview, and writing a letter of resignation to an employer.
Gratitude above all is always a respectful route to go. “Regardless of your relationship with your team, say thank you. You don't want to burn bridges—even if it's been a less than ideal experience, you can tactfully say, 'thank you for the opportunity I've had here, but it's time for me to move on,'” says Macek.