It's a professional way to communicate your intent to resign. And you should send a copy to your direct supervisor and human resources (HR) department. In addition to details like your name and exit date, you should give at least a two weeks' notice letter of resignation.
If you plan to resign from your current position, it's important to end your employment positively by emailing a resignation letter . This message can allow you to express your gratitude to your current employer and show them you appreciated their support and guidance.
Role of HR in resignation:
HR plays a vital role during the exit of an employee. They conduct the exit interviews to understand the reason for their departure and inform them of the rights and benefits they are entitled to.
Providing two weeks' notice is a standard professional courtesy in many workplaces. This allows you to notify your employer of your final day while giving them time to hire and train your replacement or redistribute your responsibilities among existing staff.
Strictly speaking, this is not legally possible. The resignation decision is the employee's decision alone. An employer can not refuse to accept it. This is no different to dismissal being the employer's decision, the employee can not refuse to accept that they have been dismissed.
Once your letter is finished and printed, make sure you tell your boss first. No matter how tempting it is to tell your colleagues of your escape… it WILL be awkward if you're called into the office to talk about it because it got back to them second hand.
Your resignation letter will only go to your manager or human resources, so consider whether you would like to send a goodbye message to your coworkers . You can send a farewell email to colleagues a day or two before leaving so they have enough time to respond and ask any transition questions.
What is the best day of the week to give a resignation letter? It's often helpful to resign during the last shift of a workweek, as this decision can benefit both you and your employer. For example, you can complete all necessary tasks before a new week starts and avoid delegating them to other colleagues.
Write the notice 'letter'
Resignation can be verbal but it's always better to put it in writing to make it definite. Once you have spoken to your boss, send your HR team a resignation letter in writing. You should send it via email.
When leaving an employer, it is customary to give your manager or human resources department at least two (2) weeks' notice of your resignation date. Ensure you include this date in your resignation letter . This period allows your employer to transfer your job duties and train your successor.
Of course you can and you must. If you have a problem with your boss, the HR department can act as a mediator to help resolve the conflict. However, you need to understand that the HR department is not there to protect you. The HR department's sole function is to protect the employer at all costs.
Send your email to your supervisor, but cc the HR department. They will need a copy of your resignation for your personnel file and will also be able to answer any questions you may have.
When you write a resignation letter, it's often important to include your reason for leaving. This can provide your employer with some valuable information about the situation. It's useful to know how to properly organize your resignation letter and present this information.
Giving two weeks' notice to your employer before leaving your job is a professional courtesy that is not required in most cases. Many employees provide notice because it provides time for employers to adjust staff workloads or hire new personnel.
"Don't use words like quitting or leaving when you tell your boss you're resigning, because they could make your boss feel like it's their fault you're vacating your position. Similarly, avoid phrases like “I've found a better opportunity” or “I've outgrown my position." Instead, let them down easy."
Once you have completed your resignation letter, proofread it, and perhaps ask someone else to check it, then you should book a meeting with your boss to hand your notice letter in. It's best, for the reasons stated above, to do this face to face and before telling your colleagues.
It's normal for people to ask, but there are many occasions when you'd rather not tell. The most important thing to remember is that it's always OK not to tell people where you're headed. It's your business, and you can keep it to yourself for any reason you like.
If you're disappointed, mention it and explain your reasons. In your resignation letter, you also have the opportunity to give your manager feedback about your experience for future candidates. However, make sure you're maintaining formality as you express yourself.
Escalate the matter: If your employer is still not accepting your resignation or providing a relieving letter, you can escalate the matter to the HR department or higher authorities in the company. You can also approach a labour lawyer for legal advice.
If your boss has not accepted your resignation, double-check that you are not violating a contract of employment. If you are, begin taking steps to get out of it. If you are not contractually bound, you can move forward with making your resignation stick. Follow a script.
Resigning on Monday or Tuesday is for your boss' benefit. Resigning on Friday may deflate his/her weekend. Also, your boss will be in a better business frame of mind on Monday and will be able to use the whole week to begin making plans for handling your business.