The five phases of the records life cycle are creation, maintenance and use, final disposition, storage, and security.
There are four types of records: official records, transitory records, non-records, and personal records.
The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition. These are the “Principles” of good management of Records.
Records must be stored in such a way that they are accessible and safeguarded against environmental damage. A typical paper document may be stored in a filing cabinet in an office. However, some organisations employ file rooms with specialized environmental controls including temperature and humidity.
You must be able to produce receipts, invoices, canceled checks or bank records that support all expense items. You should also keep sales slips, invoices or bank records to support all income items. These records should be retained for at least 10 years after they have expired.
Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy.
7-inch records are often referred to as 45s due to their play speed being 45 RPM. These records are noticeably smaller than their LP counterparts, and they spin significantly faster. The higher RPM gives 45s superior sound quality, but it also means that only a few minutes of recorded sound can be stored on each side.
The records are in four categories: Public Records, Oriental Records, Manuscripts and Private Papers.
You need good records to monitor the progress of your business. Records can show whether your business is improving, which items are selling, or what changes you need to make. Good records can increase the likelihood of business success.
This process is known as the lifecycle of a record, made up of four stages: create, maintain, store, and dispose of.
A recordkeeping system is a shared filing system where records are captured, organized, accessed, protected, retained, and destroyed in accordance with approved records schedules.
Their purpose is to provide reliable evidence of, and information about, 'who, what, when, and why' something happened. In some cases, the requirement to keep certain records is clearly defined by law, regulation, or professional practice.
The records themselves are often referred to by their speed. As an example, a 7” single featuring a single song is often referred to simply as “a 45”, or a shellac disc is often called a “78”.
Records come in three standard sizes: 7-inch, 10-inch, and 12-inch. At a certain point, records can become cramped with grooves and have to expand in size to accommodate the extra music play while maintaining the quality of the audio.
Records is an account of something, written to perpetuate knowledge of events. Records and reports and indispensable aids to all who are responsible for giving best possible service to individuals, families and community. Good reports are time savers.
The 5S pillars, Sort (Seiri), Set in Order (Seiton), Shine (Seiso), Standardize (Seiketsu), and Sustain (Shitsuke), provide a methodology for organizing, cleaning, developing, and sustaining a productive work environment.